- Risk assessment and viability planning of the event with the client
- Drawing up of the budget with the client
- Managing the overall budget as a live up to date document.
- Planning cashflow needs for the project.
- Weekly updates in terms of ticket sales and other income vs spend
- Signing off of invoices against the budget for payment
- Reconciliation of budgets after event
- Managing payments on behalf of client if required
- Handling all artist contracts and paperwork
- Populate and manage a google drive folder with all paperwork related to the events and event budgets
- Setting up ticketing and manage the ticketing vendor
- All licensing in terms of liquor license, JOC applications etc.
- Overseeing security, traffic planning and medical services at the event
- Putting together event files and precuring permissions from authorities where needed
- SAMRO document collection from all artists.
- Food vendor health certificates
- Booking of artists and entertainers for the event.
- Programming the event.
- Working with co-bookers / promoters in curating the line-ups under their control where applicable
- Advancing all artists requirements in terms of technical, travel, catering etc.
- Running the show on show day in terms of artist arrival and stage management
- Liaising with venues
- Drawing up of terrain plans and maps if/where needed, to scale and in CAD
- Managing project timelines and overseeing marketing timelines
- Drawing up of and managing production timelines and load in and out schedules as well as show run schedules
- Advancing of technical requirements with suppliers
- Overseeing branding plans and activations for sponsors
- Managing cashless supplier if the event is cashless
- All supplier negotiations and confirmations
- Appointing crew and team members for the project and finalising deals with them
- Appointing casual staff and volunteers
- Managing staff needs in terms of travel, accommodation and catering
